Privacy Terms & General Data Protection Regulation (Law of 25-05-2018)

Clinic BeauCare does not collect personal information through this website unless you have provided this information voluntarily. Personal data is defined as “data on the basis of which an individual can be defined.”

When browsing our website, certain information can be passively collected, in other words, without having provided the information by yourself actively, through various devices such as IP addresses, cookies, Internet tags, and clickstream data. This information is only used to support technical decisions and statistical processing, but never to identify individuals.

Clinic BeauCare collects and processes personal information exclusively to provide requested services or information.

1. GENERAL

1.1. General information

COMPANY

  • Name: Clinic BeauCare – ARICS NV BE 0465.013.149
  • Address: Peutiesesteenweg 111 – 1830 Machelen – Belgium
  • Info@kliniekbeaucare.com
  • +32 2 756 04 04

 

RESPONSIBLE PERSON FOR DATA PROCESSING

  • Name: Luc Vrambout

 

PROCESSOR OF DATA

  • Name: Luc Vrambout

1.2. The principle of proportionality

Data which is collected, managed and shared, is only used for the purposes for which we obtain it. All medical info you supply us is processed in-house and not shared with third parties.

1.3. Registration of personal data

Clinic BeauCare keeps the Register called “Data Processing”. This register can be presented during an audit.

1.4. Data Leak

Data Leak will be treated internally or communicated to the privacy commission and / or to the concerned person depending on the severity.

1.5. Data processing on paper

In the processing of data on paper, the same principles apply as for electronic processing.

1.6. Data which are being processed by Clinic BeauCare

a) Personal details

  • Name
  • First name
  • Gender
  • Date of birth
  • Telephone number
  • Mobile number
  • E-mail address

b) Administrative data

  • Appointments

c) Medical information

  • Medical history
  • Pre-operative results
  • Treatment Date

d) Financial data

  • Payments

2. REGISTER DATA PROCESSING

2.1. Possible activities

  • Patient Care
  • Accounting
  • Human Resources Management

2.2. Whose data are being stored?

  • Patients
  • Staff

2.3. Type of data

  • Identification
  • Administrative data
  • Financial data
  • Medical records

2.4. Patient Care

PROCESSING PURPOSES

  • Why data are being processed ? Patient Management | Patient Care | Billing

CATEGORIES OF SUBJECTS

  • Who ? Patients

CATEGORIES OF INFORMATION

  • What type of information ? Identification data | Administrative data | Financial data | Medical data

RETENTION PERIOD

  • How long are the data being stored ? 30 years

LEGAL

  • What is the legal basis for processing ? What rights do the concerned people have related to those data ? Regulation (EU) 2016/679 Art 9 term 2 – A, B, H and J

TECHNICAL AND ORGANIZATIONAL SECURITY MEASUREMENTS

  • What measurements do you take to protect this information ? Access only after login

DATABASE

  • Where is the data stored ? Locally

ACCESS

  • Who has access to the database ? Doctors | Secretaries

2.5. Human Resources Management

PROCESSING PURPOSES

  • Purpose of processing data ? Human Resources Management

CATEGORIES OF SUBJECTS

  • Who ? Contacts (Personnel)

CATEGORIES OF INFORMATION

  • Type of information ? Identification data | Administrative data | Financial data

CATEGORIES OF RECIPIENTS

  • To whom will these data be provided ? External accounting office | External Human Resources office

RETENTION PERIOD

  • How long are the data being stored ? 10 years

LEGAL

  • What is the legal basis for processing ? What rights do the concerned people have related to those data ? Regulation (EU) 2016/679 Art 9 term 2 – A, B, H and J

TECHNICAL AND ORGANIZATIONAL SECURITY MEASUREMENTS

  • What measurements do you take to protect this information ? Access only after login

DATABASE

  • Where is it stored ? Locally

ACCESS

  • Who has access to the database ? Secretary

2.6 Accounting

PROCESSING PURPOSES

  • Purpose of processing data ? Management of the practice

CATEGORIES OF SUBJECTS

  • Who ? Contacts | Patients

CATEGORIES OF INFORMATION

  • Type of information ? Identification data | Administrative data | Financial data

CATEGORIES OF RECIPIENTS

  • To whom will these data be provided ? External accounting office

RETENTION PERIOD

  • How long are the data being stored ? 10 years

LEGAL

  • What is the legal basis for processing ? What rights do the concerned people have related to those data ? Regulation (EU) 2016/679 Art 9 term 2 – A, B, H and J

TECHNICAL AND ORGANIZATIONAL SECURITY MEASUREMENTS

  • What measurements do you take to protect this information ? Access only after login

DATABASE

  • Where is it stored ? Locally

ACCESS

  • Who has access to the database ? Secretary
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